Speed-to-Lead Calculator

What's slow response actually costing you?

Your own numbers, not an industry benchmark. Adjust anything below with the +/- buttons, including the two assumptions, they're starting points, not researched figures.

Your numbers

CVs/enquiries per week

Avg. response time (hours)

Avg. placement fee (£)

Assumptions

No UK-specific, publicly sourced figure exists for either percentage below, checked directly, so these stay adjustable starting points, not researched statistics. What is real and sourced: speed itself demonstrably matters. Sense's 2021 "State of the Staffing Nation" survey of 600+ staffing leaders across 212 firms found 41% of recruiters take over 6 hours to respond to a new lead, and the 2007 MIT/InsideSales.com Lead Response Management study (6 companies, 15,000+ leads, 100,000+ call attempts) found the odds of even contacting a lead fall 100x after a 30-minute delay versus 5 minutes. Neither study is UK-recruitment-specific or measured at this tool's hour/day scale, which is exactly why the percentages below stay something you set yourself.

% of leads that convert to a placement

% of those lost to a faster competitor

Estimated cost of slow response, per year

£27,300

7.8 placements/year, out of an estimated 52 total, going to a faster-moving competitor

And what's the manual admin costing you?

Same idea, your own hours, one adjustable assumption for what that time is worth.

Your hours

Hours/week re-keying between systems (ATS/CRM/billing)

Hours/week chasing CVs across inbox/WhatsApp/boards

Assumption

Not a researched figure, adjust to whatever that time is actually worth to you.

Cost of that time (£/hour)

Estimated cost of manual admin, per year

£11,700

9 hours/week, 468 hours/year spent on work that could be automated

And that's just the hours themselves, not the extra cost of switching between systems in the first place. Every jump between an ATS, a CRM, and a spreadsheet costs focus, not just time, on top of the hours above.

This is exactly what Systems Sync and CV Capture & Triage fix, a small, fixed-fee build, not a subscription. No industry credibility required to judge it, it's a software problem. Get in touch →

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Recruitment Growth Consultant

Rich Mallinson

Business development consultant for professionals, with a background in marketing and building growth systems for service businesses.

I built TalentPipelinePro because recruitment agencies deserve intelligence that helps them win new business and serve existing clients better, without adding another system to manage.

“You handle the relationships. Let me handle the pipeline.”

Connect on LinkedIn → 07784 891430

Every figure above comes from the numbers you entered. All assumptions are starting points you can adjust, not researched industry statistics.